Managed Print Services Global Market Report 2026

Managed print services involve outsourcing a company's print-related tasks to external providers, aiming to reduce expenses and enhance operational efficiency. These services streamline and manage a company's document output, effectively handled by an external provider.

The primary categories of managed print services encompass print management, device management, discovery and design, and document imaging. Print management oversees the printers and print servers within a network, regulating interactions between printer hardware and devices requiring printing. Various channel types for managed print services include printer/copier manufacturers, system integrators/resellers, and independent software vendors (ISVs). Managed print services are deployed in different modes such as on-premise, cloud-based, and hybrid, catering to various organization types like small and medium enterprises (SMEs) and Large Enterprises. These services find applications across diverse sectors, including BFSI, government, education, healthcare, telecom and IT, manufacturing, legal, and other industries.

Note that the outlook for this market is being affected by rapid changes in trade relations and tariffs globally. The report will be updated prior to delivery to reflect the latest status, including revised forecasts and quantified impact analysis. The report's Recommendations and Conclusions sections will be updated to give strategies for entities dealing with the fast-moving international environment.

Tariffs are impacting the managed print services market by increasing costs of imported printers, multifunction devices, consumables, and embedded electronic components used in managed print infrastructure. Enterprises in North America and Europe are most affected due to dependence on globally sourced hardware, while Asia-Pacific faces pricing pressure on export-oriented print device manufacturing. These tariffs are increasing service contract costs and delaying hardware refresh cycles. However, they are also accelerating the shift toward cloud-based print services, device optimization, and reduced hardware dependency, supporting long-term efficiency improvements.

The managed print services market research report is one of a series of new reports from The Business Research Company that provides managed print services market statistics, including managed print services industry global market size, regional shares, competitors with a managed print services market share, detailed managed print services market segments, market trends and opportunities, and any further data you may need to thrive in the managed print services industry. This managed print services market research report delivers a complete perspective of everything you need, with an in-depth analysis of the current and future scenario of the industry.

The managed print services market size has grown strongly in recent years. It will grow from $48.95 billion in 2025 to $53.51 billion in 2026 at a compound annual growth rate (CAGR) of 9.3%. The growth in the historic period can be attributed to increasing enterprise focus on cost reduction, expansion of office digitization initiatives, rising complexity of enterprise print environments, growing adoption of multifunction printers, increased regulatory compliance requirements.

The managed print services market size is expected to see strong growth in the next few years. It will grow to $76.83 billion in 2030 at a compound annual growth rate (CAGR) of 9.5%. The growth in the forecast period can be attributed to increasing shift toward paperless operations, rising demand for secure cloud printing, expansion of hybrid workplace models, growing integration of AI-based print analytics, increasing outsourcing of IT-managed services. Major trends in the forecast period include increasing adoption of cloud-based print management solutions, rising demand for secure document workflows, growing focus on print cost optimization, expansion of remote print monitoring services, enhanced integration of analytics and reporting tools.

The rise in spending on print security is anticipated to propel the managed print services market in the future. Print security encompasses the secure management of print devices and their associated infrastructure. Managed print services help organizations improve document security and promote environmental sustainability. For example, a May 2023 article by Xerox, a US-based provider of print and digital document products and services, noted that spending on print security continues to grow. Overall, 79% of organizations expect their security budgets to increase over the next 12 months in 2024, with projections rising to 86% in the US and 85% in the business, professional services, and retail sectors. Additionally, according to Xerox's report, The Print Security Landscape, 67% of respondents reported experiencing at least one print-related data breach in the past year, up from 61% in 2023. Alarmingly, the average financial impact of each breach has risen by 38% year over year, now totaling £1,028,346. Thus, the increase in print security spending is driving the growth of managed print services.

Major players in the managed print services space are increasingly concentrating on introducing advanced offerings such as cloud-based managed print platforms to address the growing need among small and medium-sized businesses (SMBs) for cost control, streamlined IT operations, remote oversight, and secure document handling. These cloud-enabled platforms support centralized and remote administration of print environments, automated supply management, predictive servicing, and stronger security features, providing a scalable and flexible option compared with conventional on-premise, hardware-dependent print management approaches. For example, in February 2023, Lexmark, a US-based imaging and printing solutions provider, introduced Lexmark MPS Express, a cloud-enabled managed print services program tailored for SMBs. MPS Express is a ready-to-deploy solution offered through channel partners, integrating remote device monitoring, automated supply replacement, predictive maintenance powered by advanced diagnostics, and bundled support services, thereby minimizing reliance on internal IT teams. Built on Lexmark's secure-by-design framework, the solution strengthens data security while simplifying administration, billing, and operational processes. By delivering flexibility without the complexity of fully customized enterprise-level MPS offerings, MPS Express helps partners foster long-term customer relationships and enables businesses to concentrate on core activities instead of managing print infrastructure.

In July 2025, Xerox Holdings Corporation, a U.S.-based provider of workplace technology and printing solutions, completed the acquisition of Lexmark International Inc. for an undisclosed sum. Through this transaction, Xerox seeks to enhance its global print and managed print services capabilities, extend its worldwide manufacturing and distribution presence, and diversify its range of print, digital, and hybrid workplace offerings to serve a broad international customer base. Lexmark International Inc. is a U.S.-based imaging and printing technology firm known for delivering managed print services (MPS) along with comprehensive end-to-end imaging and workflow solutions.

Major companies operating in the managed print services market are ARC Document Solutions Inc., Canon Inc., Hewlett-Packard Development Company L.P., Kyocera Document Solutions Inc., Konica Minolta Inc., Lexmark International Corporation, Ricoh Company Ltd., Sharp Corporation, Toshiba Corporation, Xerox Corporation, Novatech Inc., Samsung Electronics Co. Ltd., Ingram Micro Inc., SCC Document Services, Print Audit, Brother UK Ltd., EuroForm AS, Exela Technologies Inc., Epson America Inc., Fujitsu Limited, Comarch SA, Unisys Corporation, Tech Mahindra Limited, OfficeCorp, Titan Office Solutions, Staples Managed Print Services, PrintFleet, Blue Star PRINT

North America was the largest region in the managed print services market in 2025. North America is expected to be the fastest-growing region in the forecast period. The regions covered in the managed print services market report are Asia-Pacific, South East Asia, Western Europe, Eastern Europe, North America, South America, Middle East, Africa.

The countries covered in the managed print services market report are Australia, Brazil, China, France, Germany, India, Indonesia, Japan, Taiwan, Russia, South Korea, UK, USA, Canada, Italy, Spain.

The managed print services market includes revenues earned by entities by offering all elements of outsourced printing hardware, such as printers, scanners, fax machines, and copiers for printing services. Establishments that provide printing services are included in this market. The market value includes the value of related goods sold by the service provider or included within the service offering. Only goods and services traded between entities or sold to end consumers are included.

The market value is defined as the revenues that enterprises gain from the sale of goods and/or services within the specified market and geography through sales, grants, or donations in terms of the currency (in USD unless otherwise specified).

The revenues for a specified geography are consumption values that are revenues generated by organizations in the specified geography within the market, irrespective of where they are produced. It does not include revenues from resales along the supply chain, either further along the supply chain or as part of other products.

Managed Print Services Market Global Report 2026 from The Business Research Company provides strategists, marketers and senior management with the critical information they need to assess the market.

This report focuses managed print services market which is experiencing strong growth. The report gives a guide to the trends which will be shaping the market over the next ten years and beyond.

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Where is the largest and fastest growing market for managed print services ? How does the market relate to the overall economy, demography and other similar markets? What forces will shape the market going forward, including technological disruption, regulatory shifts, and changing consumer preferences? The managed print services market global report from the Business Research Company answers all these questions and many more.

The report covers market characteristics, size and growth, segmentation, regional and country breakdowns, total addressable market (TAM), market attractiveness score (MAS), competitive landscape, market shares, company scoring matrix, trends and strategies for this market. It traces the market's historic and forecast market growth by geography.

• The market characteristics section of the report defines and explains the market. This section also examines key products and services offered in the market, evaluates brand-level differentiation, compares product features, and highlights major innovation and product development trends.
• The supply chain analysis section provides an overview of the entire value chain, including key raw materials, resources, and supplier analysis. It also provides a list competitor at each level of the supply chain.
• The updated trends and strategies section analyses the shape of the market as it evolves and highlights emerging technology trends such as digital transformation, automation, sustainability initiatives, and AI-driven innovation. It suggests how companies can leverage these advancements to strengthen their market position and achieve competitive differentiation.
• The regulatory and investment landscape section provides an overview of the key regulatory frameworks, regularity bodies, associations, and government policies influencing the market. It also examines major investment flows, incentives, and funding trends shaping industry growth and innovation.
• The market size section gives the market size ($b) covering both the historic growth of the market, and forecasting its development.
• The forecasts are made after considering the major factors currently impacting the market. These include the technological advancements such as AI and automation, Russia-Ukraine war, trade tariffs (government-imposed import/export duties), elevated inflation and interest rates.
• The total addressable market (TAM) analysis section defines and estimates the market potential compares it with the current market size, and provides strategic insights and growth opportunities based on this evaluation.
• The market attractiveness scoring section evaluates the market based on a quantitative scoring framework that considers growth potential, competitive dynamics, strategic fit, and risk profile. It also provides interpretive insights and strategic implications for decision-makers.
• Market segmentations break down the market into sub markets.
• The regional and country breakdowns section gives an analysis of the market in each geography and the size of the market by geography and compares their historic and forecast growth.
• Expanded geographical coverage includes Taiwan and Southeast Asia, reflecting recent supply chain realignments and manufacturing shifts in the region. This section analyzes how these markets are becoming increasingly important hubs in the global value chain.
• The competitive landscape chapter gives a description of the competitive nature of the market, market shares, and a description of the leading companies. Key financial deals which have shaped the market in recent years are identified.
• The company scoring matrix section evaluates and ranks leading companies based on a multi-parameter framework that includes market share or revenues, product innovation, and brand recognition.

Scope

• Markets Covered:1) By Type: Print Management; Device Management; Discovery And Design; Document Imaging
• 2) By Channel Type: Printer Or Copier Manufacturers; System Integrators Or Resellers; Independent Software Vendors (ISVs)
• 3) By Deployment Mode: On-premise; Cloud-Based; Hybrid
• 4) By Organization Type: Small And Medium Enterprises (SMEs); Large Enterprises
• 5) By Application: BFSI; Government; Education; Healthcare; Telecom And IT; Manufacturing; Legal; Other Applications
• Subsegments:
• 1) By Print Management: Print Policy Development; Print Job Routing; Cost Control And Reporting
• 2) By Device Management: Printer And Copier Management; Device Monitoring And Maintenance; Supply Management
• 3) By Discovery And Design: Print Environment Assessment; Workflow Analysis; Custom Print Solutions Design
• 4) By Document Imaging: Document Scanning Services; Digital Document Management; Workflow Automation
• Companies Mentioned: ARC Document Solutions Inc.; Canon Inc.; Hewlett-Packard Development Company L.P.; Kyocera Document Solutions Inc.; Konica Minolta Inc.; Lexmark International Corporation; Ricoh Company Ltd.; Sharp Corporation; Toshiba Corporation; Xerox Corporation; Novatech Inc.; SCC Document Services; Print Audit; Brother UK Ltd.; Exela Technologies Inc.; Epson America Inc.; Fujitsu Limited; Comarch SA; Unisys Corporation; OfficeCorp; Titan Office Solutions; Staples Managed Print Services; PrintFleet; Blue Star PRINT
• Countries: Australia; Brazil; China; France; Germany; India; Indonesia; Japan; Taiwan; Russia; South Korea; UK; USA; Canada; Italy; Spain.
• Regions: Asia-Pacific; South East Asia; Western Europe; Eastern Europe; North America; South America; Middle East; Africa
• Time Series: Five years historic and ten years forecast.
• Data: Ratios of market size and growth to related markets, GDP proportions, expenditure per capita,
• Data Segmentations: country and regional historic and forecast data, market share of competitors, market segments.
• Sourcing and Referencing: Data and analysis throughout the report is sourced using end notes.
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