Virtual Data Room Global Market Report 2025

Virtual data rooms are web-based solutions that offer advanced features such as tracking capabilities, multiple-factor authentication, a Q&A tool, and watermarking. These features contribute to secure and specialized management for organizations, facilitating the sharing and storage of confidential data.

The primary components of virtual data rooms include solutions and services. Solutions encompass the web-based tools with advanced features designed for data sharing and storage. Virtual data room solutions are deployed through various methods, including cloud-based and on-premise solutions. They find applications in different business operations such as legal and compliance, financial management, intellectual property management, sales and marketing, among others. Virtual data rooms cater to organizations of various sizes, including small- and medium-scale enterprises as well as large organizations. Moreover, they are employed across multiple sectors, including BFSI, healthcare and life sciences, government and legal and compliance agencies, real estate, industrial, energy and utility, among others.

Note that the outlook for this market is being affected by rapid changes in trade relations and tariffs globally. The report will be updated prior to delivery to reflect the latest status, including revised forecasts and quantified impact analysis. The report's Recommendations and Conclusions sections will be updated to give strategies for entities dealing with the fast-moving international environment.

The sharp rise in U.S. tariffs and the ensuing trade tensions in spring 2025 are having a significant impact on the information technology sector, especially in hardware manufacturing, data infrastructure, and software deployment. Increased duties on imported semiconductors, circuit boards, and networking equipment have driven up production and operating costs for tech companies, cloud service providers, and data centers. Firms that depend on globally sourced components for laptops, servers, and consumer electronics are grappling with extended lead times and mounting pricing pressures. At the same time, tariffs on specialized software and retaliatory actions by key international markets have disrupted global IT supply chains and dampened foreign demand for U.S.-made technologies. In response, the sector is ramping up investments in domestic chip production, broadening its supplier network, and leveraging AI-powered automation to improve resilience and manage costs more effectively.

The virtual data room market research report is one of a series of new reports from The Business Research Company that provides virtual data room market statistics, including virtual data room industry global market size, regional shares, competitors with a virtual data room market share, detailed virtual data room market segments, market trends and opportunities, and any further data you may need to thrive in the virtual data room industry. This virtual data room market research report delivers a complete perspective of everything you need, with an in-depth analysis of the current and future scenario of the industry.

The virtual data room market size has grown rapidly in recent years. It will grow from $2.67 billion in 2024 to $3.02 billion in 2025 at a compound annual growth rate (CAGR) of 13.2%. The growth in the historic period can be attributed to globalization of businesses, legal and compliance requirements, investor communication and reporting, increased usage in legal processes.

The virtual data room market size is expected to see rapid growth in the next few years. It will grow to $5.99 billion in 2029 at a compound annual growth rate (CAGR) of 18.6%. The growth in the forecast period can be attributed to demand for hybrid and on-premises solutions, customization and personalization trends, shift towards virtual deal rooms, increasing cybersecurity threats. Major trends in the forecast period include mobile accessibility and collaboration features, customization and user-friendly interfaces, real-time monitoring and reporting, cloud-based virtual data rooms, focus on user training and support services, green data rooms and sustainability practices.

The forecast of 18.6% growth over the next five years reflects a modest reduction of 0.3% from the previous estimate for this market. This reduction is primarily due to the impact of tariffs between the US and other countries. Increased tariffs on secure storage devices and cloud security modules sourced from global suppliers could affect data room providers in the US, leading to reduced margins and slower deployment. The effect will also be felt more widely due to reciprocal tariffs and the negative effect on the global economy and trade due to increased trade tensions and restrictions.

Rapid digitization is projected to drive the growth of the virtual data room market in the future. Digitization refers to creating a digital representation of physical attributes. Virtual data rooms play a crucial role in business digitalization, as they offer the highest security standards and provide data encryption while creating centralized data for easy access. For example, according to NASSCOM's (National Association of Software & Services Companies) strategic review, India's technology sector reached $194 billion, reflecting a 2.3% year-over-year increase due to rapid digital transformation and adoption within the country. NASSCOM also noted that the digital talent pool in India surpassed 1.17 million employees in 2022, marking a 32% year-over-year growth. Thus, rapid digitization is driving the growth of the virtual data room market.

The rising demand for data centers is anticipated to drive the growth of the virtual data room market in the future. A data center is a facility that contains computer systems and related components, such as telecommunications and storage systems. It is used to store, process, and manage large volumes of data, as well as to distribute and facilitate access to resources. Virtual data rooms are essential in data centers, providing a secure online workspace for authorized parties to store and share files and collaborate on complex business activities. For example, in February 2022, the Korea Data Center Council (KDCC), an organization dedicated to promoting the development of the data center industry in Korea, reported that the overall capacity of colocation data centers' information technology (IT) load reached 430 MW, representing 11% of the total APAC IT load. According to projections by Savills Korea, the total commercial data center IT load in Korea is expected to grow by 700 MW between 2021 and 2023, accounting for 15% of the overall Asia-Pacific capacity. Therefore, the increasing demand for data centers is driving the growth of the virtual data room market.

Blockchain-based technologies are a significant trend gaining traction in the virtual data room market. Blockchain plays a critical role in cryptocurrency systems like Bitcoin by maintaining a secure and decentralized record of transactions. This technology ensures the transfer of all digital assets in a non-alterable and permanent manner, significantly enhancing the security of virtual data rooms. For example, according to data from the International Monetary Fund (IMF), a U.S.-based financial institution, the Central Bank of Nigeria (CBN) launched the 'eNaira,' a central bank digital currency (CBDC) that operates using blockchain technology. The eNaira can be stored in digital wallets and used for payment transactions, allowing for digital transfers through an eNaira wallet.

Major companies in the virtual data room market are focused on launching advanced VDR services to gain a competitive advantage. An advanced VDR is a secure online platform that serves as a repository for a company's documentation, enabling users to store, share, and collaborate on sensitive data with third parties. For example, in October 2023, Egnyte, a U.S.-based software company, launched a secure Virtual Data Room (VDR) service for sharing confidential documents with external parties, thereby eliminating the need for file transfer services like MOVEit. The company has filled this gap, allowing its customers to access everything they need through a single, user-friendly content platform, even if they would have otherwise required a separate VDR. As a result, the end user experiences less complexity and friction, which ultimately reduces risk and data sprawl.

In August 2022, TransPerfect, a media company based in the U.S., acquired Sterling Technology Ltd for an undisclosed sum. With this acquisition, TransPerfect aims to enhance its Virtual Data Rooms (VDR) offerings by integrating Deal Interactive into its Legal Solutions portfolio. Although VDR may not appear to be a conventional focus for a language service provider, it complements TransPerfect's translation services by facilitating corporate transactions across various sectors, such as life sciences and real estate. Sterling Technology Ltd is a U.S.-based company dedicated to providing innovative virtual data room services that enable secure document management and collaboration for mergers and acquisitions.

Major companies operating in the virtual data room market include Ansarada Group Limited, BMC Group Inc., Caplinked Inc., Citrix Systems Inc., DealRoom Inc., Donnelley Financial Solutions Inc., EthosData Virtual Data Room Services, Vault Rooms Inc., FORDATA sp. z o. o., HighQ Solutions Limited, ideals Solutions Group S. A., SecureDocs Inc., ShareVault Corporation, D Rooms Inc., Box Inc., Cryptacomm LLC, Datasite Diligence Holdings, Digify Inc., DocRAID Inc., DocSend Inc., Firmex Inc., Google LLC, Intralinks Holdings Inc., Onehub Inc., ownCloud GmbH, Projectfusion Limited, Syncplicity LLC, Tresorit AG, Zoho Corporation Pvt. Ltd.

North America was the largest region in the virtual data room market in 2024. Asia-Pacific is expected to be the fastest-growing region in the forecast period. The regions covered in the virtual data room market report are Asia-Pacific, Western Europe, Eastern Europe, North America, South America, Middle East, Africa

The countries covered in the virtual data room market report are Australia, Brazil, China, France, Germany, India, Indonesia, Japan, Russia, South Korea, UK, USA, Italy, Canada, Spain.

The virtual data rooms market includes revenues earned by entities by providing the storage of valuable private data, tracking of project management, tracking shares and edits. The market value includes the value of related goods sold by the service provider or included within the service offering. Only goods and services traded between entities or sold to end consumers are included.

The market value is defined as the revenues that enterprises gain from the sale of goods and/or services within the specified market and geography through sales, grants, or donations in terms of the currency (in USD, unless otherwise specified).

The revenues for a specified geography are consumption values that are revenues generated by organizations in the specified geography within the market, irrespective of where they are produced. It does not include revenues from resales along the supply chain, either further along the supply chain or as part of other products.

Virtual Data Room Global Market Report 2025 from The Business Research Company provides strategists, marketers and senior management with the critical information they need to assess the market.

This report focuses on virtual data room market which is experiencing strong growth. The report gives a guide to the trends which will be shaping the market over the next ten years and beyond.

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Where is the largest and fastest growing market for virtual data room ? How does the market relate to the overall economy, demography and other similar markets? What forces will shape the market going forward, including technological disruption, regulatory shifts, and changing consumer preferences? The virtual data room market global report from the Business Research Company answers all these questions and many more.

The report covers market characteristics, size and growth, segmentation, regional and country breakdowns, competitive landscape, market shares, trends and strategies for this market. It traces the market's historic and forecast market growth by geography.

• The market characteristics section of the report defines and explains the market.
• The market size section gives the market size ($b) covering both the historic growth of the market, and forecasting its development.
• The forecasts are made after considering the major factors currently impacting the market. These include:

The forecasts are made after considering the major factors currently impacting the market. These include the technological advancements such as AI and automation, Russia-Ukraine war, trade tariffs (government-imposed import/export duties), elevated inflation and interest rates.

• Market segmentations break down the market into sub markets.
• The regional and country breakdowns section gives an analysis of the market in each geography and the size of the market by geography and compares their historic and forecast growth.
• The competitive landscape chapter gives a description of the competitive nature of the market, market shares, and a description of the leading companies. Key financial deals which have shaped the market in recent years are identified.
• The trends and strategies section analyses the shape of the market as it emerges from the crisis and suggests how companies can grow as the market recovers.

Scope

• Markets Covered:1) By Component: Solution; Services
• 2) By Deployment Type: Cloud Based; On Premise
• 3) By Organization Size: Small-And Medium-Scale Organizations; Large Organizations
• 4) By Vertical: BFSI; Healthcare And Life Sciences; Government And Legal And Compliance Agencies; Real Estate; Industrial; Energy And Utility; Other Verticals
• Subsegments:
• 1) By Solution: Document Management Solutions; Secure File Sharing Platforms; Virtual Data Room Software; Collaboration Tools
• 2) By Services: Implementation Services; Support And Maintenance Services; Training And Consultation Services; Data Migration Services
• Companies Mentioned: Ansarada Group Limited; BMC Group Inc.; Caplinked Inc.; Citrix Systems Inc.; DealRoom Inc.; Donnelley Financial Solutions Inc.; EthosData Virtual Data Room Services; Vault Rooms Inc.; FORDATA sp. z o. o.; HighQ Solutions Limited; ideals Solutions Group S. A.; SecureDocs Inc.; ShareVault Corporation; D Rooms Inc.; Box Inc.; Cryptacomm LLC; Datasite Diligence Holdings; Digify Inc.; DocRAID Inc.; DocSend Inc.; Firmex Inc.; Google LLC; Intralinks Holdings Inc.; Onehub Inc.; ownCloud GmbH; Projectfusion Limited; Syncplicity LLC; Tresorit AG; Zoho Corporation Pvt. Ltd.
• Countries: Australia; Brazil; China; France; Germany; India; Indonesia; Japan; Russia; South Korea; UK; USA; Canada; Italy; Spain
• Regions: Asia-Pacific; Western Europe; Eastern Europe; North America; South America; Middle East; Africa
• Time Series: Five years historic and ten years forecast.
• Data: Ratios of market size and growth to related markets, GDP proportions, expenditure per capita,
• Data Segmentations: country and regional historic and forecast data, market share of competitors, market segments.
• Sourcing and Referencing: Data and analysis throughout the report is sourced using end notes.
• Delivery Format: PDF, Word and Excel Data Dashboard.